TABOR GROUP ADDICTION AND HOUSING SERVICES CLG:
APPLICATION INVITATION FOR THE POST OF: ADMINISTRATIVE OFFICER
Tabor Group is a leading provider of residential addiction treatment
services in Ireland. We provide support and care to hundreds of
clients each year suffering from addictions to alcohol, substances,
gambling and food. Tabor Group offers hope, healing and recovery to
addicted people and their families through integrated and caring
services.
In addition to our residential facilities, we provide a continuing
care programme to people who have completed treatment to assist with
their recovery, and offer counselling to families whose loved ones are
struggling with an addiction.
VALUES: Dignity & Respect; Compassion; Honesty, Consistency &
Responsibility; Safety & Security; Committed to Quality.
PROJECTS:
* Tabor Lodge -Primary Addiction Treatment Residential Centre
* Tabor Fellowship House- Primary and Secondary Treatment Centre
* Step down accommodation
* Continuing Care for people in recovery
* Family Services
PURPOSE OF THE POST?
The purpose of the post is to provide, as part of a team,
administrative duties for Tabor Group. The post will be based in Tabor
Lodge.
PRINCIPAL DUTIES AND RESPONSIBILITIES?
The following sets out the Principal Duties and Responsibilities for
the post, however, the post holder is expected to be flexible in the
role and to deal with and liaise with their line manager as
appropriate on all issues they deal with regarding the role.?
ADMINISTRATIVE OFFICER DUTIES
* Assist with collection and recording of relevant data.
* To perform any duties assigned for the post.
* The Administrative Officer shall ensure that h/she is fully
informed of Tabor Group Policies and Procedures.
* The Administrative Officer shall ensure the confidentiality of all
records, materials and knowledge concerning patients and all other
business conducted at Tabor Lodge.
* Answer phone calls and transfer them to the correct team member.
* Deal with email and social media enquiries.
* Sort out incoming and outgoing mail.
* Handle receptionist duties from time-to-time which includes
meeting and greeting clients.
* Type up letters and reports.
* Organise meetings and take notes from them.
* Stock taking and reordering office supplies whenever necessary.
* Keeping the company?s filing system in order.
* Creating and implementing new administration systems.
* Use of a variety of office software such as spreadsheet, emails
and databases
* Imputing data on Sage accounting system.
* Dealing with suppliers.
FINANCE
To have ownership for the daily processing of Accounts Receivable
which includes:
* Processing of client invoices and credit notes on Sage.
* Processing of client receipts on Sage.
* Dealing with client queries.
* Credit Control Management:?
* Actively engage with the credit control process of being proactive
in following up with clients on missed or arrear payments.
* Assist with monthly issuing of client statements and/or any other
ad-hoc requests as required.
* Processing/reconciliation of income receipts via PayPal reports on
to Sage.
* Reconciliation of Visa Receipts to Visa Reports.
* Responsible for completing the Monthly Customer Report and
relevant sub-sections in a timely manner.
* Responsible for completing the Weekly Management Update Report on
client payment status in a timely manner.
* Liaising with Finance Manager and attending to other ad-hoc
requests as required.
* Ensure Finance deadlines are met.
* Flexible approach to covering other finance administrative areas
as organisation needs require such as Annual Leave cover etc.
QUALITY AND RISK MANAGEMENT?
* To implement and comply with the Risk Management Policies and
Procedures in place in the Company.?
* To implement and comply with Quality Assurance and Accreditation
procedures in place in the company.?
* To implement and comply with procedures for Risk Management in the
company to ensure that risks and incidents are documented and reported
appropriately so that management are alerted to any risks detected.?
* To participate in appropriate training as arranged by management
to address any Health and Safety issues or risks.?
* To contribute directly to the development and implementation of
change within the Company.?
QUALIFICATIONS AND EXPERIENCE?
* Business Administration Qualification Level 7.
* Experience in Sage **Apply on the website** is essential.
* Good working knowledge of Excel is desirable.
* Clerical and Administrative experience in a business environment
is desirable.
* The post is full time fixed term.
Closing date for applications is Friday 4th June at 5pm. Applications
received after the closing date will not be considered.
Expressions of Interest to John Calnan Operations Manager.
Contact Email: **Apply on the website**
We need : English (Good)
Type: Permanent
Payment:
Category: Health
